WEDDING PLANNING + COORDINATION · ORANGE COUNTY & WORLDWIDEKHANH P. DUONG
The vision is yours. The logistics are mine.
Why I am very good at what I do
Pretty is only part of the job.
A beautiful wedding is only part of the job. I care just as much about how it flows, how it feels, how people move through it, and what they remember long after the night is over.
That’s where I thrive.
I’m Type A, detail-obsessed, and a project manager by trade, so organization is simply how I operate. I see the big picture, track every moving piece, anticipate the details before they become problems, and make sure every decision works together beautifully on the day.
Her type A personality was exactly what I needed.”
But great planning is not just logistics. It is hospitality.
It is thinking about your guests from the moment they arrive. How they are welcomed. How naturally the evening moves. Whether they know where to go, what is happening next, and feel genuinely taken care of throughout the experience.
For multicultural celebrations, that matters even more.
As a Vietnamese-English planner and host, I help bridge the communication gap between couples, families, and generations, especially when traditions, expectations, and languages do not always align perfectly.
The goal is not simply a wedding that looks beautiful.
It is a celebration that feels effortless, intentional, and deeply memorable, because every detail behind the scenes has been considered with care.
We exist at the intersection of travel, storytelling, and hospitality.
I already know we’ll get along if…
- You care just as much about how the wedding feels as how it looks.
- You want your guests to feel taken care of, not just impressed.
- You’re blending cultures, families, traditions, or all of the above.
- You want honest professional guidance, even when the answer isn’t always “yes.”
- You’d rather actually enjoy your engagement than spend every night chasing vendors.
- You want to be involved in the fun decisions without being responsible for holding the entire wedding together.
- You appreciate a planner who can be warm with Bà Ngoai, direct with vendors, and ten steps ahead of everyone else.
- You fully intend to be on the dance floor instead of checking whether catering is running late.
Basically, if you want a wedding that feels deeply personal, beautifully considered, and very well run, we’re probably going to get along.
Bonus points for incredible food, multiple outfit changes, a packed dance floor, or at least one auntie with very strong opinions.
Three ways to work together
How much of the planning do you want me to carry?
Every couple finds me at a different point. Some have a date and nothing else. Some have a venue, three vendors, and a very ambitious spreadsheet. Each service is defined by where I enter the process and how much of it I take on from there.
Every path ends in the same place: me leading your wedding day.
Chapter 01 · Full-Service Planning
Ten steps ahead, from day one.
From the first decision to the final send-off, I lead the planning beside you: the vendor team, the logistics, the guest experience, and the production behind all of it.
This is my highest-touch experience, and where being a project manager by trade matters most. A timeline change moves transportation. A floor plan shapes catering. I see those dependencies early, so you decide with the full picture instead of reacting to it. I offer creative direction and honest design feedback so everything feels cohesive. Your florist and design team bring it to life.
When we first started looking for wedding planners and came across your website, it immediately resonated with us. We loved your style and approach and knew right away that we wanted to schedule a consultation. We still spoke with a few other planners as part of the process, but meeting you completely solidified our decision. We left the call feeling SO confident and excited to have you plan our wedding.”
Best forCouples who want an experienced planner leading the process from beginning to end.
When to bookAt least 12 months before your wedding.
- Venue search and selection
- Budget strategy
- Vendor recommendations and sourcing
- Vendor communication and negotiations
- Monthly planning meetings
- Planning strategy and roadmap
- Guest experience
- Hotel and transportation logistics
- Master timeline
- Floor plans and guest flow
- Creative direction and design consultation
- Rental recommendations
- Final site visit
- Wedding-week logistics
- Vendor team management
- Production and wedding-day execution
Chapter 02 · Partial Planning
You’ve already started. Let’s finish exceptionally well.
You don’t need to start over. You need someone experienced to step in and make sure everything you’ve built actually works together.
Maybe the venue is booked, a few vendors are signed, and the vision is clear. I start with a full planning assessment: what’s in place, what’s missing, and what doesn’t quite connect yet. Then I take an active role in carrying the rest forward, right through the wedding day.
She came prepared with documents, spreadsheets, vetted vendor lists, templates, everything a checklist girlie like me could ever dream of.”
Best forCouples who have made meaningful progress and want professional leadership for the rest of the journey.
When I step inAt the six-month mark, with four planning meetings from there.
- Planning assessment
- Existing contract and vendor review
- Identifying planning gaps
- Remaining vendor recommendations
- Four planning meetings
- Logistics development
- Timeline development
- Floor-plan guidance
- Guest experience
- Design consultation
- Vendor communication
- Final site visit
- Production planning
- Wedding-day execution
Chapter 03 · Wedding Management (Month + “Day of” Coordination)
You’ve planned it. I’ll take it from here.
By the time I arrive, you’ve planned most of your wedding. My job is to turn everything you’ve built into a production plan that works, and then run it.
I take over vendor communication, build the timelines, confirm every logistic, and lead the day, so you, your family, and your wedding party are not the ones fielding questions. After years of hosting and officiating celebrations, I know how a room actually moves once guests walk in.
She came to every meeting and approached every email fully prepared with follow-up questions, and things to think about, and was very efficient.”
Best forCouples who feel confident in what they’ve planned but don’t want themselves, their families, or their wedding party managing logistics on the day.
When I step inStarts at the 8-week mark.
A note about “day-of coordination”
A wedding can’t realistically be coordinated for the first time on the wedding day. Wedding Management begins before the celebration so I can learn your plans, align the vendor team, catch logistical gaps, and arrive knowing exactly how the day should run.
- Two final planning reviews
- Confirming vendor contracts are signed
- Final vendor communication
- Master wedding timeline
- Vendor-facing timeline
- Logistics confirmation
- Floor-plan review
- Setup and breakdown plans
- Ceremony and reception flow
- Vendor arrival and departure coordination
- Personal décor logistics
- Final venue walkthrough
- Wedding-day leadership
- Vendor team management
- Troubleshooting and execution
What you’re really hiring me for.
The big picture
Project management is my trade, so I am always several steps ahead. A timeline decision affects transportation. A floor-plan decision affects catering. A ceremony change affects photography. I manage your wedding as one connected production, not a collection of vendors.
Hospitality
I plan from your guests’ point of view. Where they arrive, how they are welcomed, what happens between moments, and whether anyone is ever left wondering where to go. People remember how a wedding made them feel.
Cultural fluency
I speak Vietnamese and English. I can talk load-in times with your vendors, walk your parents through the tea ceremony, and bridge expectations between generations so nothing gets lost in the room.
Calm leadership
I lead every wedding personally and keep my calendar limited on purpose. You will not hear about every small issue behind the scenes. I solve what can be solved and bring you only what needs you.
“You were our anchor—steady, sharp, and always ten steps ahead, prepared for anything and everything. Khanh, I would trust you with ANY aspect of my life, if we’re being so real here. And I’m not kidding when I say I will yell your name from the rooftops!”
From inquiry to I do.
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01
Connect
We talk through your celebration, your priorities, and where you are in planning.
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02
Build the plan
Once booked, you receive your planning roadmap, resources, and next steps.
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03
Plan + refine
We work through vendors, logistics, creative decisions, and milestones together.
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04
Produce
I build the final timeline, align the vendor team, and prepare each moving piece.
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05
Celebrate
You get married and dance the night away. I run the wedding.
The best weddings feel effortless. The planning behind them isn’t.
That part is mine.
I personally lead my weddings and intentionally keep my calendar limited, so most couples reserve their date well in advance.
Quality > quantity, always. I take this personally. You are trusting me with a day that carries a lot of meaning, and I never take that lightly.
My job is not to make your wedding look like mine. It is to understand what matters to you, protect it, and make sure the entire experience feels like you.
Tell me a little about yours! I personally read ever inquiry and reply within two business days.